AAS Meeting 2024

Join the next meeting of the American Arachnological Society

2024 Annual Meeting

We are delighted to welcome you to Chetumal for the 2024 Annual Meeting

24-27 June 2024

 

Chetumal is located in the south of the state of Quintana Roo, Mexico, on the border with Belize. Chetumal is a quiet and safe place. It's a small town surrounded by mangrove swamps and tropical forests, home to numerous chelicerates in addition to Mayan remains, and lagoons such as Bacalar. It faces a gigantic bay that is a reserve for manatees and is located at the gateway to the Caribbean.

Registration form is located after the key dates and deadline section

 

Preliminary Program

24 June

10h-18h

Registration

 

18h30-21h30

Social event: Reception at Fiesta Inn

25 June

7h30-9h

Registration

 

9h-13h

Oral presentations (1 break)

 

13h-14h30

Lunch in Fiesta Inn

 

14h30-18h

Oral presentations (1 break)

 

19h – 21h

Social and cultural event: Mayan Evening

26 June

9h-13h

Oral presentations (1 break)

 

13h-14h30

Lunch in Fiesta Inn

 

14h30-16h30

Poster session (1 break)

 

18h-19h30

Social Reward (optional) at Planetarium

 

19h

Social event: at “Bahía de Chetumal”

27 June

9h-13h

Oral presentations (1 break)

 

13h-14h30

Lunch in Fiesta Inn

 

14h30-16h30

Oral presentations (1 break)

 

16h30-17h30

Time for reunions

 

18h30 - endless

Social event: Banquet

 

 

How to get to Chetumal

(1) Take a plane to Mexico City and then direct flight to Chetumal.

(2) Take plane to Cancún o Tulum and then reach Chetumal by bus (ADO company: www.ado.com.mx) or by hiring a car. The hotel offers free parking for congress participants.

 

The venue

The meeting will be held at the FIESTA INN HOTEL in Chetumal

https://www.fiestainn.com/en/hotels/fiesta-inn-chetumal

Hotel FIESTA INN offers room rates for participants. Price for room per night and for one or two people (1 king or 2 full): $1,486.00 MXN. Price includes internet, free parking, access to pool and to gym, shuttle hotel – airport – hotel, and all taxes. Breakfast not included. Rooms can be occupied by 3 ($1,796.00 MXN) or 4 ($2,106.00 MXN) people, please ask when making the reservation.

To reserve your room

Room reservations must be made by telephone using the reservation code for the event. A credit or debit card number will be required to reserve the room and payment can be made on arrival. Prices for the event are from June 23 to June 28.

Reservation code: “G1QV0G@CHE” or “BA CONGRESO ARACNOLOGIA DE NORTEAMERICA”.

Telephone number for reservations:

  • Fiesta Inn Central: 01 800 504 5000
  • Fiesta Inn Chetumal: Landy Mezquita at 9984871242 (from US dial 0052) or Roberta Velazquez at 9831621125 (from US dial 0052).

Registration cost

Price in USD for PARTICIPATING (with oral and/or poster presentation)

Date

Regular

Non-member

Regular

Member

Student

Non-member

Student

Member

Before 15/04

440

400

360

320

After 16/04

480

440

400

360

 

Registration includes:

  • Oral or poster presentation
  • Break for 3 days meeting  (2 per day)
  • Lunch for 3 days meeting in the Fiesta Inn Hotel
  • Welcome Cocktail (Monday 24) in the Fiesta Inn
  • Social Event of Tuesday including traditional food (Maya Museum)
  • Banquet of Thursday (Palapa in the Chetumal Bay) including transportation/4-courses dinner/surprises
  • Electronic abstract book
  • Welcome pack including meeting T-shirt souvenir

    Price $US for NON-PARTICIPATING

    Date

    Cost

    Before 15/04

    140

    After 16/04

    180

     

    Price includes

    • assistance at all academic presentations
    • coffee break for 3 days meeting (2 per day)
    • Welcome Cocktail (Monday 24) in the Fiesta Inn Hotel

    You can request an invoice/nota on behalf of the AAS during registration or by writing to AASChetumal2024@~@gmail.com.

     

    Registration options

    Items

    Early cost $US

    Before 15/04

    Late cost $US

     After 16/04

    Lunch for 3 days

    80

    120

    Social event

    40

    80

    Banquet

    60

    100

    T-shirt additional

    15

    20

    Printed abstract book

    7

    7

      T-shirt

      Available sizes

      Colors

      • Black
      • Dark grey
      • White
      • Dark green

       

      Payment methods

      Important: in case of international transfer consider including the commission so that the organizers receive the real amount of the registration.

      Bank Transfer

      When making your bank transfer, please indicate  your name and type of congress registration (example: Salima Machkour, Regular member, AAS meeting).

       

      Yann Lucien Henaut

      Banco INBURSA

      Chetumal, Quintana Roo, Mexico

      Cuenta / bank account: 50069350461

      SWIFT: INBUMXMMXXX

      CLABE / standardized bank code: 036690500693504619

       

      Abstract submission

      It is possible to present an oral communication and/or a poster. In case of presenting an oral communication and a poster, please, fill two abstract templates.

      Please, download the template available here:

      Abstract template

      Send your abstract here:

      Abstract submission

       

       

      Oral presentation

      Presentations will be 15 minutes in total, including questions. Since there are no simultaneous sessions, we will try to respect the 15 minutes to keep to the schedule. Please, prepare your presentations in MS Office PowerPoint for Windows (preferred). The delivery will be made by sending your presentations to the congress contact email address preferably before the June 24 or at the latest 1 day before the day of the presentation.

      Oral talks will be presented preferably in English. If you choose to present in Spanish, please make the slides available in English to make it easier for the audience to follow.

      We hope to have a translator available to assist with translation if needed during the question-and-answer sessions.

       

      Poster

      Posters will have a maximum size of 120 cm (47 inch) tall and 90 cm (35 inch) wide. Posters can be presented in English or Spanish. Posters may be hung at any time and must be ready for the poster session on Wednesday, June 26th at noon.

       

      Key dates and deadline

      • Submission abstract: Wednesday 01 May 2024
      • Registration payment: Monday 27 May 2024
      • Arrival for congress: 23 – 24 June 2024. Monday 24 June 2024 from 10 am, registration in the entrance of the Hotel Fiesta Inn (follow the spiders).
      • AAS Congress: 24-27 June 2024

       

      Registration

      REGISTRATION FORM

       

      Committee organizer

      • Yann Henaut
      • Salima Machkour M’Rabet
      • Raziel Lucio Palacio

      El Colegio de la Frontera Sur, Chetumal, Mexico

       

      Any questions? Please contact us: AASChetumal2024@~@gmail.com

       

      Photos: Humberto Bahena (ECOSUR) and Yann Henaut (ECOSUR).