2024 Annual Meeting
We are delighted to welcome you to Chetumal for the 2024 Annual Meeting
24-27 June 2024
Chetumal is located in the south of the state of Quintana Roo, Mexico, on the border with Belize. Chetumal is a quiet and safe place. It's a small town surrounded by mangrove swamps and tropical forests, home to numerous chelicerates in addition to Mayan remains, and lagoons such as Bacalar. It faces a gigantic bay that is a reserve for manatees and is located at the gateway to the Caribbean.
Registration form is located after the key dates and deadline section
Preliminary Program
24 June | 10h-18h | Registration |
| 18h30-21h30 | Social event: Reception at Fiesta Inn |
25 June | 7h30-9h | Registration |
| 9h-13h | Oral presentations (1 break) |
| 13h-14h30 | Lunch in Fiesta Inn |
| 14h30-18h | Oral presentations (1 break) |
| 19h – 21h | Social and cultural event: Mayan Evening |
26 June | 9h-13h | Oral presentations (1 break) |
| 13h-14h30 | Lunch in Fiesta Inn |
| 14h30-16h30 | Poster session (1 break) |
| 18h-19h30 | Social Reward (optional) at Planetarium |
| 19h | Social event: at “Bahía de Chetumal” |
27 June | 9h-13h | Oral presentations (1 break) |
| 13h-14h30 | Lunch in Fiesta Inn |
| 14h30-16h30 | Oral presentations (1 break) |
| 16h30-17h30 | Time for reunions |
| 18h30 - endless | Social event: Banquet |
How to get to Chetumal
(1) Take a plane to Mexico City and then direct flight to Chetumal.
(2) Take plane to Cancún o Tulum and then reach Chetumal by bus (ADO company: www.ado.com.mx) or by hiring a car. The hotel offers free parking for congress participants.
The venue
The meeting will be held at the FIESTA INN HOTEL in Chetumal
Hotel FIESTA INN offers room rates for participants. Price for room per night and for one or two people (1 king or 2 full): $1,486.00 MXN. Price includes internet, free parking, access to pool and to gym, shuttle hotel – airport – hotel, and all taxes. Breakfast not included. Rooms can be occupied by 3 ($1,796.00 MXN) or 4 ($2,106.00 MXN) people, please ask when making the reservation.
To reserve your room
Room reservations must be made by telephone using the reservation code for the event. A credit or debit card number will be required to reserve the room and payment can be made on arrival. Prices for the event are from June 23 to June 28.
Reservation code: “G1QV0G@CHE” or “BA CONGRESO ARACNOLOGIA DE NORTEAMERICA”.
Telephone number for reservations:
- Fiesta Inn Central: 01 800 504 5000
- Fiesta Inn Chetumal: Landy Mezquita at 9984871242 (from US dial 0052) or Roberta Velazquez at 9831621125 (from US dial 0052).
Registration cost
Price in USD for PARTICIPATING (with oral and/or poster presentation)
Date | Regular Non-member | Regular Member | Student Non-member | Student Member |
Before 15/04 | 440 | 400 | 360 | 320 |
After 16/04 | 480 | 440 | 400 | 360 |
Registration includes:
- Oral or poster presentation
- Break for 3 days meeting (2 per day)
- Lunch for 3 days meeting in the Fiesta Inn Hotel
- Welcome Cocktail (Monday 24) in the Fiesta Inn
- Social Event of Tuesday including traditional food (Maya Museum)
- Banquet of Thursday (Palapa in the Chetumal Bay) including transportation/4-courses dinner/surprises
- Electronic abstract book
- Welcome pack including meeting T-shirt souvenir
Price $US for NON-PARTICIPATING
Date | Cost |
Before 15/04 | 140 |
After 16/04 | 180 |
Price includes
- assistance at all academic presentations
- coffee break for 3 days meeting (2 per day)
- Welcome Cocktail (Monday 24) in the Fiesta Inn Hotel
You can request an invoice/nota on behalf of the AAS during registration or by writing to AASChetumal2024@~@gmail.com.
Registration options
Items | Early cost $US Before 15/04 | Late cost $US After 16/04 |
Lunch for 3 days | 80 | 120 |
Social event | 40 | 80 |
Banquet | 60 | 100 |
T-shirt additional | 15 | 20 |
Printed abstract book | 7 | 7 |
T-shirt
Available sizes
Colors
- Black
- Dark grey
- White
- Dark green
Payment methods
Important: in case of international transfer consider including the commission so that the organizers receive the real amount of the registration.
Bank Transfer
When making your bank transfer, please indicate your name and type of congress registration (example: Salima Machkour, Regular member, AAS meeting).
Yann Lucien Henaut
Banco INBURSA
Chetumal, Quintana Roo, Mexico
Cuenta / bank account: 50069350461
SWIFT: INBUMXMMXXX
CLABE / standardized bank code: 036690500693504619
Abstract submission
It is possible to present an oral communication and/or a poster. In case of presenting an oral communication and a poster, please, fill two abstract templates.
Please, download the template available here:
Send your abstract here:
Oral presentation
Presentations will be 15 minutes in total, including questions. Since there are no simultaneous sessions, we will try to respect the 15 minutes to keep to the schedule. Please, prepare your presentations in MS Office PowerPoint for Windows (preferred). The delivery will be made by sending your presentations to the congress contact email address preferably before the June 24 or at the latest 1 day before the day of the presentation.
Oral talks will be presented preferably in English. If you choose to present in Spanish, please make the slides available in English to make it easier for the audience to follow.
We hope to have a translator available to assist with translation if needed during the question-and-answer sessions.
Poster
Posters will have a maximum size of 120 cm (47 inch) tall and 90 cm (35 inch) wide. Posters can be presented in English or Spanish. Posters may be hung at any time and must be ready for the poster session on Wednesday, June 26th at noon.
Key dates and deadline
- Submission abstract: Wednesday 01 May 2024
- Registration payment: Monday 27 May 2024
- Arrival for congress: 23 – 24 June 2024. Monday 24 June 2024 from 10 am, registration in the entrance of the Hotel Fiesta Inn (follow the spiders).
- AAS Congress: 24-27 June 2024
Registration
Committee organizer
- Yann Henaut
- Salima Machkour M’Rabet
- Raziel Lucio Palacio
El Colegio de la Frontera Sur, Chetumal, Mexico
Any questions? Please contact us: AASChetumal2024@~@gmail.com
Photos: Humberto Bahena (ECOSUR) and Yann Henaut (ECOSUR).